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Join Our Team | We're Hiring a Program and Grants Coordinator


Join our team! APROPOS is seeking a highly organized and detail-oriented individual to join our team as a Program and Grants Coordinator. As a Program and Grants Coordinator, you will play a crucial role in overseeing our grant application and reporting processes; as well as support the core team in our financial and administrative operations.

Are you the person we need? Find out whether you are a fit below.

Position: Program and Grants Coordinator

Closing date: 25 August 2023

About us:

APROPOS is a non-profit, politically neutral think tank. It operates in the field of democratic innovation and specializes in the development and implementation of process design methods for the political sphere. We are a collective of practitioners, researchers and policy thinkers, largely operating out of Berlin and Rome. We are process designers, facilitators, political dialogue conveners, and political analysts. Our working language is English.

We coordinate the work of the Open European Dialogue, Europe's first dialogue platform for elected policymakers. We work primarily with members of national parliaments as well as European and regional parliaments. Our members meet regularly, online and in-person, to participate in multilateral and thematic activities on key political challenges, such as economic governance, digital taxation, migration and border security, measures of well-being, democratic innovation, and more.

Key tasks:

  • Manage the grant application processes, including documentation, budgeting, and reporting.

  • Monitor and track the progress of grant-funded projects, ensuring they stay on schedule and within budget.

  • Coordinate with APROPOS’ core team and project stakeholders on project goals and deliverables.

  • Develop and maintain strong relationships with grant-making organizations and funding agencies.

  • Work closely with tax and legal advisors of APROPOS (German required).

  • Coordinate bank statements’ reconciliation (cross-check accounting records and general ledgers and match with transaction receipts).

  • Collaborate with various teams to gather necessary information and data for grant applications and/or grant reporting.

  • Ensure the APROPOS’ contact database remains accurate and up-to-date.

  • Research and identify potential grant opportunities that align with our organization's mission and objectives as required.

  • Contribute to ad hoc projects as required.


  • Strong project management and organizational abilities

  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.

  • High level of attention to detail

  • Knowledge of grant funding sources and familiarity with the grant application and reporting process.

  • Understanding of financial management and budgeting for projects.

  • Ability to work independently and proactively, while also being a team player.

  • Strong knowledge of accounting principles, financial regulations, and best practices in Germany are an asset.

  • Berlin-based.

  • Fluent in German and English.

What we offer:

  • Fully remote contract (the APROPOS team operates from Berlin and Rome).

  • One year fixed-term part-time contract, 16h/ week

  • Remuneration: 1.800,00 € Brutto / month

  • Home-office personal budget: 600,00 €

How to apply:

Join our team by submitting your cover letter (max. 1 page) and current resume (max. 2 pages) to by August 25, 2023, by end of day. Please include “Program and Grants Coordinator" in the subject line.

We look forward to reviewing your application and discussing how your skills and expertise can contribute to our organisation’s success!

We process the information you provide for purposes related solely and exclusively to this recruitment process. The data provided will be kept until the end of this process or until you exercise your right of withdrawal. Therefore, you have the right to access your personal data, rectify inaccurate data or request its deletion when the data is no longer necessary. You may exercise this right by sending an e-mail to The data will not be passed on to third parties.


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